Rainland Resort Athirappilly

A Beginners Guide to Small Business Bookkeeping

example of bookkeeping for small businesses

When you begin using double-entry bookkeeping, you have a greater ability to create financial reports, one of the most valuable decision-making tools. However, accountants are brought in when the business needs more strategic advice, especially as it relates to taxes and corporate or financial planning. As your business grows, you might wish to hire either a full-time or part-time, in-house or outsourced bookkeeper to organize transactions, payroll, payments to vendors, and other tasks.

It also shows pre- and post-tax deductions, such as 401(k) contributions and insurance, and federal and state taxes. Track business expenses such as transportation, entertainment, lodging, and meals with this expense report template. Specify the time frame at the top of the spreadsheet and list all expenses with dates for each transaction. The template provides space to add notes or detailed descriptions as needed. Customize with a logo and business details, and enter an invoice number, date, customer ID number, and payment terms for each invoice.


This is the first place computerized business transactions are entered. So this Bank Transactions window is kind of like your bookkeeping Journal or your Cashbook. Another way to look at tracking business transactions through the bank is to keep a cash book.

  • By now you should have a pretty good idea of the ins and outs of small-business bookkeeping.
  • Our approach is collaborative—our team becomes your team, and our bookkeeping services (starting at just $60 per hour) can help you get your processes under control and running smoothly.
  • With an accounting system, you need to decide when to record transactions.
  • To get started, check out our Google Sheets Cash Flow Projection Template.
  • For example, if liquidating all assets including cash, equipment, vehicles, and furniture isn’t enough to cover your debts, negative equity is the result.
  • These include accounts payable, inventory, cash and many more that we’ve outlined in this blog.
  • Business expenses include advertising, office equipment, insurance, utilities, and depreciation.

This can help alleviate some problems you might run into with manual record keeping. At the beginning of the year, take a look at the list of deductible expenses and determine which categories you’re most likely to spend money in. Consider creating a labelled file folder for each of these expense categories. This way, when you make a purchase, you can immediately file the receipt in the applicable expense category, saving you time when you need to make your expense calculations. If you manufacture goods, your inventory accounting entries will reflect several stages of completion.

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